AGENDA
CITY OF HAINES CITY, FLORIDA
CITY COMMISSION MEETING

Tuesday, January 16, 2024 at 7:00 P.m. - 9:00 P.m.

City Hall Commission Chambers

620 E. Main Street, Haines City, FL 33844

Phone: [phone] Web: hainescity.com

NOTICE – Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

For special accommodations, please notify the City Clerk’s Office at least 72 hours in advance.

Help for the hearing impaired is available through the Assistive Listening System.  Receivers can be obtained from the City Clerk’s Office. In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons needing other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk’s Office in writing, or may call 863-421-9921 for information regarding available aids and services.

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1.

CALL TO ORDER

2.

INVOCATION

3.

PLEDGE OF ALLEGIANCE

4.

CONSENT AGENDA

The action proposed is stated for each item on the Consent Agenda. Unless a City
Commissioner removes an item from the Consent Agenda, no discussion on individual
items will occur and a single motion will approve all items.

4.a

Parks and Recreation Board Application

The intent of this item is the approval of the advisory board application of Brian Starks 

Staff Contact: Sharon Lauther, MMC, City Clerk

4.b

Approval of Minutes

January 4, 2024 - City Commission Meeting

Staff Contact: Sharon Lauther, MMC, City Clerk

4.c

Cemetery Deeds

Staff Contact: Sharon Lauther, MMC, City Clerk

4.d

Amendment Number 4 to Consent Order 18-1082

Approve Amendment No. 4 to Consent Order 18-1082.

Staff Contact: James Keene, Public Services Administrator

4.e

City Attorney Invoice for the Billing Period Ending December 31, 2023

Request payment of City Attorney’s invoices for legal services and disbursements for the billing period ending December 31, 2023.

Staff Contact: Fred Reilly, City Attorney

4.f

Pirtle Construction Company Contract for Emergency Operations Center (EOC)

Approve the preconstruction contract with Pirtle Construction Company for Emergency Operations Center (EOC) Construction Manager at Risk (CMAR) services.

Staff Contact: Omar DeJesus, CPA, Finance Director

4.g

Request for Qualifications (RFQ) 23-07 GIS Administration

Request approval of the Evaluation and Recommendation Committee’s recommendation for RFQ 23-07 GIS Administration.

Staff Contact: Omar DeJesus, Finance Director, CPA

4.h

Upper Floridian Aquifer (UFA) Wells Phase 1 Engineering Services Agreement with CHA Consulting

Request approval of an engineering services agreement with CHA Consulting for the Upper Floridian Aquifer (UFA) wells – Phase 1.

Staff Contact: James Keene, Public Services Administrator

5.

PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA

6.

OLD BUSINESS

6.a

Ordinance No. 24-2065 – White Clay CDD Establishment – Second Reading

Establish the White Clay Community Development District.

Staff Contact: Fred Reilly, City Attorney

7.

NEW BUSINESS

7.a

Ordinance No. 24-2066 – Amend Chapter 15 of the Code of Ordinances – Section 15-62, Section 15-63(8) and adding Section 15-66 – Mobile Food Vendors

Approve Ordinance No. 24-2066, to amend Chapter 15 of the Code of Ordinances, Section 15-62, Section 15-63(8), and add Section 15-66.

Staff Contact: Richard Greenwood, Development Services Director

7.b

Resolution No. 24-1776 – Amending Resolution No. 23-1717 by Amending the Magnolia Village Final Plat

Amend Resolution No. 23-1717, which approved the Magnolia Village Final Plat, in order to include a Duke Energy easement.

Staff Contact: Richard Greenwood, Development Services Director

7.c

Ordinance No. 24-2063 Code of Ordinance Section 2-7 Travel and Per Diem Policy Update – First Reading

Obtain Commission approval to update the Travel and Per Diem policy under City Code of Ordinance Section 2-7 for Elected Officials and Employees.

Staff Contact: Omar DeJesus, CPA, Finance Director

7.d

Ordinance No. 24-2064 – Purchasing Policy Update – First Reading

Adopt an ordinance updating the established City Purchasing Policy and purchasing functions as required by Section 6.07 of the City Charter.

Staff Contact: Omar DeJesus, CPA

7.e

Purchase Annual Server Replacements

Purchase annual server replacements.

Staff Contact: Brian Ross, Technology Management Director

7.f

Purchase of Five (5) Vehicles for Parks & Recreation

Purchase five (5) vehicles for the Parks and Recreation Department to replace aging, outdated vehicles.

Staff Contact: Terrell Griffin, Parks and Recreation

7.g

First Amendment to Employment Agreement – James Elensky

Approve First Amendment to Employment Agreement for James Elensky.

Staff Contact: Chandra Hall, Human Resources Director

8.

CITY MANAGER'S REPORT

9.

CITY CLERK'S REPORT

10.

CITY ATTORNEY'S REPORT

11.

COMMISSION COMMENTS

12.

ADJOURNMENT