AGENDACITY OF HAINES CITY, FLORIDACITY COMMISSION MEETINGThursday, February 01, 2024 at 7:00 P.m. - 8:00 P.m.City Hall Commission Chambers620 E. Main Street, Haines City, FL 33844Phone: 863-421-9921 Web: hainescity.comNOTICE – Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.For special accommodations, please notify the City Clerk’s Office at least 72 hours in advance.Help for the hearing impaired is available through the Assistive Listening System. Receivers can be obtained from the City Clerk’s Office. In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons needing other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk’s Office in writing, or may call 863-421-9921 for information regarding available aids and services.1.CALL TO ORDER 2.INVOCATION 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS AND PROCLAMATIONS 4.a2024 Proclamation honoring Black History Month 1.2024 Black History Month Proclamation.pdfStaff Contact: Sharon Lauther, MMC, City Clerk5.CONSENT AGENDA The action proposed is stated for each item on the Consent Agenda. Unless a CityCommissioner removes an item from the Consent Agenda, no discussion on individualitems will occur and a single motion will approve all items.5.aCemetery Deeds 1.Prestil Deed.pdf2.Reyes Arline Deed.pdf3.Reyes Carmen Deed.pdf4.Egipciaco Deed.pdf5.Jacques Deed.pdf6.Bruce Deed.pdf7.Eley Deed.pdf8.Fielder Deed.pdf9.Headley Deed.pdf10.Streeter Deed.pdfStaff Contact: Sharon Lauther MMC, City Clerk5.bMinutes to Approved 1.Post-Meeting Minutes - CCW_Jan16_2024 - English.pdf2.Post-Meeting Minutes - CCRM_Jan16_2024 - English.pdfJanuary 16, 2024 - City Commission MeetingJanuary 16, 2024 - City Commission WorkshopStaff Contact: Sharon Lauther, MMC, City Clerk5.cContract for Request for Qualifications (RFQ) 23-07 GIS Administration Services with Geographic Technologies Group 1.Contract for Request for Qualifications (RFQ) 23-07 GIS Administration Services with Geographic Technologies Group.pdf2.Geographic Technologies Group Contract.pdf3.COI - Geographic Technologies Group.pdfApprove the contract for RFQ 23-07 GIS Administration Services with Geographic Technologies Group.Staff Contact: Omar DeJesus, CPA, Finance Director5.dContract for Request for Qualifications (RFQ) 23-08 Network Support Continuing Services with R2 Unified Technologies 1.Contract for Request for Qualifications (RFQ) 23-08 Network Support Continuing Services with R2 Unified Technologies.pdf2.RFQ 23-08 R2 Unified Technologies Contract.pdf3.COI- RFQ 23-08 R2 Unified Technologies.pdfApproval of the contract with R2 Unified Technologies for RFQ 23-08 Network Support Continuing Services.Staff Contact: Omar DeJesus, CPA, Finance Director5.eDevelopment Services Vehicle Purchases 1.Development Services Vehicle(s) Purchase.pdf2.Vehicle Equipment Form 01122024.pdf3.Miracle Toyota Price.pdf4._2023 STC-SOURCEWELL PRICE SCHEDULE v9.pdfApprove the purchase of five (5) new vehicles for the Development Services Department, Building Division to replace six (6) existing vehicles.Staff Contact: Richard Greenwood, Development Services Director5.fProject Management Consultant Agreement for Mass Meter Changeout Project with We Project 1.Project Management Consultant Agreement for Mass Meter Changeout Project with We Project.pdf2.FMPA Project Management -Award-Memo.pdf3.FMPA Project Management Bid Doc.pdf4.FMPA WeProject-FMPA-Executed-Agreement.pdf5.We Project Proposal.pdfApprove “piggyback” of the FMPA Agreement for Project Management Services for a mass meter changeout project to We Project awarded through RFP#2022-214.Contact: Omar DeJesus, CPA, Finance Director5.gUtility Rate and Impact Fees Study with Raftelis Financial Consultants, Inc. 1.Utility Rate and Impact Fees Study with Raftelis Financial Consultants Inc.pdf2.Raftelis Agreement.pdf3.1_Charlotte County Master Contract_fully exec_expires 9 30 2028 (003).pdf4.2_Charlotte County RFP_230042.pdfApprove to “piggyback” on the Charlotte County’s Agreement with Raftelis Financial Consultants, Inc. to perform a Utility Rate and Impact Fees Study.Omar DeJesus, CPA, Finance Director5.hNetwork Support Continuing Services – Contract with Veytec 1.Veytec Contract for Network Support Continuing Services.pdf2.RFQ 23-08 R2 Veytec Contract.pdf3.COI - Veytec.pdfApprove contract for network support continuing services with Veytec.Staff Contact: Omar DeJesus, CPA, Finance Director5.iContract for Flock Safety 1.Contract for Flock Safety.pdf2.Flock Safety - Sole Source Letter 2023.pdf3.Haines city 5 year + 4 falcon Quote_20231226_155936.pdfApprove the Flock Safety five-year contract.Staff Contact: Gregory L. Goreck, Chief of Police5.jPlanning Commission Application 1.Edwin Perez.pdfThe intent of this item is for the appointment of Edwin Perez to the Planning Commission to fill a vacancy for an alternate.Staff Contact: Sharon Lauther, MMC, City Clerk6.OLD BUSINESS 6.aOrdinance No. 24-2063 Code of Ordinance Section 2-7 Travel and Per Diem Policy Update – Second Reading 1.Ordinance No. 24-2063 Code of Ordinance Section 2-7 Travel and Per Diem Policy Update - Second Reading.pdf2.Ordinance 24-2063 Travel Policy Amendment Changes.pdf3.Sec 2-7 Travel expense for elected officials and employees.pdfObtain Commission approval to update the Travel and Per Diem policy under City Code of Ordinance Section 2-7 for Elected Officials and Employees.Staff Contact: Omar DeJesus, CPA, Finance Director6.bOrdinance No. 24-2064 Purchasing Policy Update – Second Reading 1.Ordinance No. 24-2064 - Purchasing Policy Update - Second Reading.pdf2.Ordinance 24-2064 Purchasing Policy.pdf3.New Purchasing Policy Per Charter Change - 2023 FR Revisions 01092024.pdf4.New Purchasing Policy Per Charter Change - Revised 02012024.pdf5.Purchasing Policy - Ordinance 24-2064 Final Version.pdfAdopt an ordinance updating the established City Purchasing Policy and purchasing functions as required by Section 6.07 of the City Charter.Staff Contact: Omar DeJesus, CPA, Finance Director6.cOrdinance No. 24-2065 – Establishing the White Clay Community Development District - Second Reading 1.Ordinance 24-2065 - Establishing the White Clay Community Development District.pdf2.Ordinance No. 24-2065 - Establishing White Clay CDD.pdf3.Second Amended Petition with Exhibits.pdf4.Affidavit and Prefiled Testimony_Burns-REVISED.pdf5.Affidavit and Prefiled Testimony_Heath-REVISED.pdf6.Affidavit and Prefiled Testimony_Malave-REVISED.pdf7.Affidavit of Publication 1.11.24.pdf8.Notice of Public Hearing to Establish White Clay CDD-Draft.pdf9.Tear Sheet-Amended Notice of Public Hearing-1.18.24 Publication.pdfEstablish the White Clay Community Development District.Staff Contact: Fred Reilly, City Attorney6.dOrdinance No. 24-2066 – Amend Chapter 15 of the Code of Ordinances – Section 15-62, Section 15-63(8) and adding Section 15-66 – Mobile Food Vendors – Second Reading 1.Ordinance No. 24-2066 - Amending and Revoking Ordinance No. 18-1616 - Food Trucks - Second Reading.pdf2.Ordinance 24-2066 Mobile Food Trucks FR 01242024 1123 AM Version.pdfAdopt Ordinance No. 24-2066, to amend Chapter 15 of the Code of Ordinances, Section 15-62, Section 15-63(8), and add Section 15-66.Staff Contact: Richard Greenwood, Development Services Director7.NEW BUSINESS 7.aRequest for Landscape Buffer in Lieu of Buffer Wall - Brentwood Townhomes Phases 2 & 3 1.Request for Landscape Buffer in Lieu of Buffer Wall - Brentwood Townhomes Phases 2 and 3.pdf2.Brentwood 2 and 3 Enhanced LS in lieu of wall.pdf3.Location Map.pdfRequest for landscape buffer in lieu of buffer wall at Brentwood Townhomes Phases 2 & 3.Staff Contact: Richard Greenwood, Development Services Director7.bContinuing Services Agreement with McKim and Creed 1.Continuing Services Agreement with McKim and Creed.pdf2.M and C Tarpon Springs SCADA Contract Rates.pdf3.Exhibit B - McKim Creed - Proposal 230139-P-AS.pdf4.McKim and Creed - EXECUTED Consultant Services Agreement 230139-P-AS - Copy.pdf5.McKim and Creed - Addendum 2 230139-P-AS.pdf6.McKim and Creed - Addendum 1 230139-P-AS.pdfApprove the Continuing Services Agreement with McKim and Creed.Staff Contact: James Keene, Public Services Administrator7.cPurchase of Sodium Hypochlorite from Odyssey Manufacturing Company 1.Purchase of Sodium Hypochlorite from Odyssey Manufacturing Company.pdf2.Odyssey Proposal Letter.pdf3.Odyssey - Final Lake Wales Piggyback Pkg.pdfApprove purchase of Sodium Hypochlorite from Odyssey Manufacturing Company.Staff Contact: James Keene, Public Services Administrator7.dInvitation to Bid (ITB) 23-12 Lake Eva RIBs – Forest Hill Phase Award Recommendation 1.Invitation to Bid (ITB) 23-12 Lake Eva RIBs - Forest Hill Phase Award Recommendation.pdf2.ITB 23-12 Lake Eva RIBs - Felix Civil Construction.pdf3.ITB 23-12 Bid Tabulation Sheet.pdf4.ITB 23-12 - Engineer's Recommendation.pdf5.ITB 23-12- Notice of Award.pdfRecommendation of Award for ITB 23-12 Lake Eva RIBs – Forest Hill Phase to Felix Civil Construction.Staff Contact: Omar DeJesus, CPA, Finance Director7.eFelix Civil Construction LLC Contract for the Lake Eva RIBs – Forest Hill Phase Project 1.Invitation to Bid (ITB) 23-12 Lake Eva RIBS - Forest Hill Phase Contract with Felix Civil Construction, LLC.pdf2.ITB 23-12 Felix Civil Construction Contract.pdf3.ITB 23-12 - Notice to Proceed.pdfApprove contract with Felix Civil Construction, LLC for the Lake Eva RIBs – Forest Hill PhaseStaff Contact: Omar DeJesus, CPA, Finance Director8.PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA (3 Minutes) Public participation is encouraged. If you wish to address the City Commission regarding items not on the agenda, please sign your name on the list located in the City Hall Chambers entrance.9.CITY MANAGER'S REPORT 10.CITY CLERK'S REPORT 11.CITY ATTORNEY'S REPORT 12.COMMISSION COMMENTS 13.ADJOURNMENT No Item Selected This item has no attachments.1.2024 Black History Month Proclamation.pdf1.Prestil Deed.pdf2.Reyes Arline Deed.pdf3.Reyes Carmen Deed.pdf4.Egipciaco Deed.pdf5.Jacques Deed.pdf6.Bruce Deed.pdf7.Eley Deed.pdf8.Fielder Deed.pdf9.Headley Deed.pdf10.Streeter Deed.pdf1.Continuing Services Agreement with McKim and Creed.pdf2.M and C Tarpon Springs SCADA Contract Rates.pdf3.Exhibit B - McKim Creed - Proposal 230139-P-AS.pdf4.McKim and Creed - EXECUTED Consultant Services Agreement 230139-P-AS - Copy.pdf5.McKim and Creed - Addendum 2 230139-P-AS.pdf6.McKim and Creed - Addendum 1 230139-P-AS.pdf1.Contract for Request for Qualifications (RFQ) 23-07 GIS Administration Services with Geographic Technologies Group.pdf2.Geographic Technologies Group Contract.pdf3.COI - Geographic Technologies Group.pdf1.Contract for Request for Qualifications (RFQ) 23-08 Network Support Continuing Services with R2 Unified Technologies.pdf2.RFQ 23-08 R2 Unified Technologies Contract.pdf3.COI- RFQ 23-08 R2 Unified Technologies.pdf1.Development Services Vehicle(s) Purchase.pdf2.Vehicle Equipment Form 01122024.pdf3.Miracle Toyota Price.pdf4._2023 STC-SOURCEWELL PRICE SCHEDULE v9.pdf1.Invitation to Bid (ITB) 23-12 Lake Eva RIBs - Forest Hill Phase Award Recommendation.pdf2.ITB 23-12 Lake Eva RIBs - Felix Civil Construction.pdf3.ITB 23-12 Bid Tabulation Sheet.pdf4.ITB 23-12 - Engineer's Recommendation.pdf5.ITB 23-12- Notice of Award.pdf1.Invitation to Bid (ITB) 23-12 Lake Eva RIBS - Forest Hill Phase Contract with Felix Civil Construction, LLC.pdf2.ITB 23-12 Felix Civil Construction Contract.pdf3.ITB 23-12 - Notice to Proceed.pdf1.Ordinance 24-2065 - Establishing the White Clay Community Development District.pdf2.Ordinance No. 24-2065 - Establishing White Clay CDD.pdf3.Second Amended Petition with Exhibits.pdf4.Affidavit and Prefiled Testimony_Burns-REVISED.pdf5.Affidavit and Prefiled Testimony_Heath-REVISED.pdf6.Affidavit and Prefiled Testimony_Malave-REVISED.pdf7.Affidavit of Publication 1.11.24.pdf8.Notice of Public Hearing to Establish White Clay CDD-Draft.pdf9.Tear Sheet-Amended Notice of Public Hearing-1.18.24 Publication.pdf1.Ordinance No. 24-2063 Code of Ordinance Section 2-7 Travel and Per Diem Policy Update - Second Reading.pdf2.Ordinance 24-2063 Travel Policy Amendment Changes.pdf3.Sec 2-7 Travel expense for elected officials and employees.pdf1.Ordinance No. 24-2064 - Purchasing Policy Update - Second Reading.pdf2.Ordinance 24-2064 Purchasing Policy.pdf3.New Purchasing Policy Per Charter Change - 2023 FR Revisions 01092024.pdf4.New Purchasing Policy Per Charter Change - Revised 02012024.pdf5.Purchasing Policy - Ordinance 24-2064 Final Version.pdf1.Project Management Consultant Agreement for Mass Meter Changeout Project with We Project.pdf2.FMPA Project Management -Award-Memo.pdf3.FMPA Project Management Bid Doc.pdf4.FMPA WeProject-FMPA-Executed-Agreement.pdf5.We Project Proposal.pdf1.Purchase of Sodium Hypochlorite from Odyssey Manufacturing Company.pdf2.Odyssey Proposal Letter.pdf3.Odyssey - Final Lake Wales Piggyback Pkg.pdf1.Request for Landscape Buffer in Lieu of Buffer Wall - Brentwood Townhomes Phases 2 and 3.pdf2.Brentwood 2 and 3 Enhanced LS in lieu of wall.pdf3.Location Map.pdf1.Utility Rate and Impact Fees Study with Raftelis Financial Consultants Inc.pdf2.Raftelis Agreement.pdf3.1_Charlotte County Master Contract_fully exec_expires 9 30 2028 (003).pdf4.2_Charlotte County RFP_230042.pdf1.Veytec Contract for Network Support Continuing Services.pdf2.RFQ 23-08 R2 Veytec Contract.pdf3.COI - Veytec.pdf1.Contract for Flock Safety.pdf2.Flock Safety - Sole Source Letter 2023.pdf3.Haines city 5 year + 4 falcon Quote_20231226_155936.pdf1.Ordinance No. 24-2066 - Amending and Revoking Ordinance No. 18-1616 - Food Trucks - Second Reading.pdf2.Ordinance 24-2066 Mobile Food Trucks FR 01242024 1123 AM Version.pdf1.Edwin Perez.pdf1.Post-Meeting Minutes - CCW_Jan16_2024 - English.pdf2.Post-Meeting Minutes - CCRM_Jan16_2024 - English.pdf