AGENDA
CITY OF HAINES CITY, FLORIDA
CITY COMMISSION MEETING

-
City Hall Commission Chambers
620 E. Main Street, Haines City, FL 33844
Phone: 863-421-9921 Web: hainescity.com

NOTICE – Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

For special accommodations, please notify the City Clerk’s Office at least 72 hours in advance.

Help for the hearing impaired is available through the Assistive Listening System.  Receivers can be obtained from the City Clerk’s Office. In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons needing other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk’s Office in writing, or may call 863-421-9921 for information regarding available aids and services.

1.
CALL TO ORDER

 

2.
INVOCATION

 

3.
PLEDGE OF ALLEGIANCE

 

4.
PRESENTATIONS AND PROCLAMATIONS

 

4.a
Proclamation Sensei Diego Hernandez

This item has attachments. 
1.HC Karate School Proclamation.pdf

Hernandez is the founder of Haines City Sports Karate Center


Staff Contact: Sharon Lauther, MMC, City Clerk

4.b
Proclamation American Heart Month

This item has attachments. 
1.American Heart Month.pdf

The intent of this item is to proclaim February as American Heart Month


Staff Contact: Sharon Lauther, MMC, City Clerk

4.c
Proclamation Inner Wheel Foundation

This item has attachments. 
1.Inner Wheel Foundation.pdf

The Intent of this item is to raise awareness about the Inner Wheel Foundation


Staff Contact: Sharon Lauther, MMC, City Clerk 

5.
CONSENT AGENDA

 

The action proposed is stated for each item on the Consent Agenda. Unless a City
Commissioner removes an item from the Consent Agenda, no discussion on individual
items will occur and a single motion will approve all items.

5.a
General Employee Pension Board Application

This item has attachments. 
1.Pension Board Appliaction.pdf

The intent of this item is to approve the application of Code Compliance Officer Joel Yanez to the General Employee Pension Board


Staff Contact: Sharon Lauther, MMC, City Clerk

5.b
Cemetery Deeds

This item has attachments. 
1.Taylor Deed.pdf
2.Torres Deed.pdf
3.Anglin Corrective Deed.pdf
4.Green Deed.pdf
5.Hatfield Non Warranty Deed.pdf
6.Johnson Deed.pdf

Staff Contact: Sharon Lauther, MMC, City Clerk

5.c
Minutes to be Approved

This item has attachments. 
1.Post-Meeting Minutes - CCRM_Feb01_2024 - English.pdf

February 1, 2024 - City Commission Meeting


Staff Contact: Sharon Lauther, MMC, City Clerk

5.d
Amendment No. 2 to Water Use Permit (WUP) Compliance Agreement with CHA Consulting

This item has attachments. 
1.Amendment No. 2 to Water Use Permit (WUP) Compliance Agreement with CHA Consulting.pdf
2.WUP Modification Amendment No 2 - Jan 2024.pdf

Approve Amendment No. 2 to an engineering services agreement with CHA Consulting for Water Use Permit (WUP) Compliance Assistance and Development of a WUP Modification Application.


Staff Contact: James Keene, Public Services Administrator

5.e
Community Development Block Grant (CDBG) Sidewalk Grant Administration Contract with Kimley-Horn

This item has attachments. 
1.Kimley-Horn Contract for Sidewalk Grant Administration.pdf
2.Sidewalk Grant - Kimley-Horn (1-25-24).pdf

Approve the CDBG sidewalk grant administration contract with Kimley-Horn.


Staff Contact: Omar DeJesus, CPA, Finance Director

6.
OLD BUSINESS

 

6.a
Ordinance No. 24-2065 – Establishing the White Clay Community Development District

This item has attachments. 
1.Ordinance No. 24-2065 - Establishing the White Clay Community Development District.pdf
2.Draft Ordinance Establishing White Clay CDD 2.10.24.pdf
3.Affidavit and Prefiled Testimony_Burns-REVISED.pdf
4.Affidavit and Prefiled Testimony_Heath-REVISED.pdf
5.Affidavit and Prefiled Testimony_Malave-REVISED.pdf
6.Affidavit of Publication 1.11.24.pdf
7.Notice of Public Hearing to Establish White Clay CDD-Draft.pdf
8.Tear Sheet-Amended Notice of Public Hearing-1.18.24 Publication.pdf
9.Second Amended Petition with Exhibits.pdf

Establish the White Clay Community Development District.


Staff Contact: Fred Reilly, City Attorney

6.b
Ordinance No. 24-2066 – Amend Chapter 15 of the Code of Ordinances – Section 15-62, Section 15-63(8) and adding Section 15-66 – Mobile Food Vendors – Second Reading

This item has attachments. 
1.Ordinance No. 24-2066 - Amending and Revoking Ordinance No. 18-1616 - Food Trucks - Second Reading.pdf
2.Memorandum Continuance Recommendation Ordinance on MFDV Text Amendments 02092024.pdf
3.Ordinance 24-2066 Mobile Food Trucks FR 01242024 1123 AM Version.pdf

Adopt Ordinance No. 24-2066, to amend Chapter 15 of the Code of Ordinances, Section 15-62, Section 15-63(8), and add Section 15-66.


to


Staff Contact: Fred Reilly, City Attorney

7.
NEW BUSINESS

 

7.a
Resolution 24-1777 Capital Improvement Revenue Bond Interest Rate Amendment

This item has attachments. 
1.Resolution No. 24-1777 Capital Improvement Revenue Bond Interest Rate Amendment.pdf
2.Amending Resolution 24-1777 Capital Improvement Bond Series 2010 Interest Rate Amendment.pdf
3.RL No Adverse Affect Opinion (02661953).pdf

Modify loan terms to amend the 2010 Revenue Bond interest rate due to discontinuance of current index.


Staff Contact: Omar DeJesus, CPA, Finance Director

7.b
Resolution No. 24-1778 – Gracelyn Grove Phase 2 – Final Plat

This item has attachments. 
1.Resolution No. 24-1778 - Gracelyn Grove Phase 2 Final Plat.pdf
2.Resolution 24-1778 - Gracelyn Grove Phase 2 Final Plat.pdf
3.Gracelyn Grove Phase 2 Performance Bond.pdf
4.BL - CED Construction Cost Estimate - Maint Bond (1).pdf
5.BL - CED Construction Cost Estimate - Perf Bond (1).pdf

Approve Resolution No. 24-1778 final plat for Gracelyn Grove Phase 2.


Staff Contact: Richard Greenwood, Director, Development Services

7.c
Fireworks Display Agreement for Thunder on the Ridge

This item has attachments. 
1.Fireworks Display Agreement for Thunder on the Ridge.pdf
2.Fireworks Display Agreement.pdf

Approve the Fireworks Display Agreement for Thunder on the Ridge with Island Outdoor Management, Inc.


Staff Contact: Terrell Griffin, Parks and Recreation Director

7.d
Request for Qualifications (RFQ) 23-11 Audio Visual Continuing Contract Award

This item has attachments. 
1.Request for Qualifications (RFQ) 23-11 Audio Visual Continuing Contract Award Recommendation.pdf
2.RFQ 23-11 CCS Proposal Submittal.pdf

Approve the recommendation to award RFQ 23-11 Audio/Visual Continuing Contract to VisionWorx, LLC dba CCS Presentation Systems.


Staff Contact: Omar DeJesus, CPA, Finance Director

7.e
Audio Visual Continuing Contract with VisionWorx, LLC dba CCS Presentation Systems (Request for Qualifications 23-11)

This item has attachments. 
1.VisionWorx, LLC dba CCS Presentation Systems Contract for Audio Visual Continuing Contract.pdf
2.CCS Presentation Systems (RFQ 23-11) - Signed Contract.pdf

Approval of contract for audio/visual continuing contract with VisionWorx, LLC dba CCS Presentation Systems (RFQ 23-11).


Staff Contact: Omar DeJesus, CPA, Finance Director

8.
PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA (3 Minutes)

 

Public participation is encouraged. If you wish to address the City Commission regarding items not on the agenda, please sign your name on the list located in the City Hall Chambers entrance.

9.
CITY MANAGER'S REPORT

 

10.
CITY CLERK'S REPORT

 

11.
CITY ATTORNEY'S REPORT

 

12.
COMMISSION COMMENTS

 

13.
ADJOURNMENT

 
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